Our Privacy Policy

This privacy policy sets out how In-site Property Solutions Limited uses and protects any information that we may collect from you.

In-site Property Solutions Limited specialise in property management and property ownership, with a portfolio of assets in the North of England and central belt of Scotland. Our Company Registration number is SC298647 with our registered office being at 3 Castle Court, Carnegie Campus, Dunfermline, Fife, KY11 8PB. We operate from our Head Office address in Yorkshire: 4 Bowcliffe Grange, Bramham, LS23 6UL.

In-site Property Solutions Limited is committed to being compliant with the General Data Protection Regulation (GDPR) legislation and ensuring that your privacy is protected. Any personally identifiable information that we ask you to provide us with will only be used in line with this privacy policy.

This privacy policy is effective from 21st May 2018.

What personal information does In-site Property Solutions Limited use?

Personal information that we may collect from you when you contact us or that we may process in connection with our services:

  • Title
  • Full Name
  • Address
  • Phone Numbers
  • Email Address
  • Company Name & Position
  • Bank details (when you enter into a contract with us)

Why do we collect this personal information?

We require this information so that we can contact you regarding your enquiry and understand your needs. This information will also assist us in preparing you with a quotation (a preliminary step before entering into a contract), should an appropriate property be available.

From time to time we may send you an email with details of any appropriate properties that may be available or are due to become available using the contact details that you have provided.

The lawful basis for processing

We have 3 purposes for processing your personal data:

  • To keep you informed about available properties, property news and our services
  • It is necessary for us to use your information for the performance of a contract or to take steps to enter into a contract
  • There may be circumstances when we are legally required to share your information with professionals, but your information will only be shared when we have a clear legal obligation to do so

Sharing your information

We maintain a strict "No Spam" policy that means we do not intend to sell, rent, or otherwise give your e-mail address to a third-party, without your consent or if unless we are required to do so by law. Your personal information will not be transferred outside of the European Economic Area (EEA).

In addition, In-site Property Solutions Limited will not send you e-mails that you have not agreed to receive. If you are a member of our Mailing List, you will be contacted with announcements, news, additions, and new products or services. You have the option of "Unsubscribing" from our Mailing List at any time, thereby disabling any further such e-mail communication from being sent to you. If you wish to have specific communications with a member of the In-site Property Solutions Limited staff, you will be required to provide specific information that will be routed to the appropriate contact within In-site Property Solutions Limited. Please contact us at property@in-siteproperty.com to make any changes.

Lastly, if you or your company enters into a lease agreement (contract) with us then we may contact you occasionally with news and information that is relevant to your contract.

How do we store your information?

Once we have received your enquiry, your details will be stored in our enquiry schedule, and if you do not become a tenant within 3 years of your initial enquiry then we will delete your personal information. If you become one of our valued tenants then your information will be kept within our property management system for the duration of the contract. Once your contract has ended we will archive your information where possible and hold it for a maximum of 7 years, after which time it will be permanently deleted.

To ensure that your information remains secure, In-site Property Solutions Limited uses appropriate precautions and has suitable security measures in place to keep the information you have disclosed to us secure.

In-site Property Solutions Limited reserves the right to transfer information in connection with the sale of all or part of In-site Property Solutions Limited property portfolio to any third party, specifically for the purpose of maintaining any contractual obligations associated with your lease. Furthermore, we are not responsible for any breach of security or for any actions of any third parties that receive the information.

Controlling your personal information

You may choose to restrict the collection or use of your personal information at any time.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by emailing your request to us at property@in-siteproperty.com

We will not provide your personal information to any third parties unless we are required by law to do so.

You may request details of personal information which we hold about you by emailing us at property@in-siteproperty.com.

If you believe that any information we are holding about you is incorrect or incomplete, please email us as soon as possible at property@in-siteproperty.com. We will promptly correct any information found to be incorrect.

What information is In-site Property Solutions Limited gathering about its website visitors and how is it being used?

Every computer connected to the Internet is provided with a domain name (e.g. earthlink.net) and an IP Address (e.g. 192.164.13.145). When a visitor requests a page from within the In-site Property Solutions Limited website, our Web Servers automatically identify and log the HTTP request that is made to our Web Server. This information reveals nothing personal about you. In fact, the only information that we automatically gather and log is as follows:

  • The IP Address of the Site that may have referred you
  • Your IP Address
  • The Web Page that you may have linked to us from, if any
  • The Product Identifier for Version and Make of Browser (e.g. Internet Explorer 8)
  • The Operating System platform that you may be running (e.g. Macintosh or Windows)
  • Search Words or Terms that are passed from a Search Engine (e.g. Google, Yahoo, or Lycos)

There is absolutely nothing special about the information just described, and the practice of collecting this data has been generally standardised by virtually every Web Server on the Internet today.

The purpose for this information is two-fold. Firstly, In-site Property Solutions Limited has found it advantageous to examine visitor traffic in its aggregate, so that we can ensure maximum compatibility for the various Browsers and Operating Systems that visit our site. Secondly, it is our desire to generate greater amounts of visitor traffic. By analysing visitation patterns, referring URLs and Search Engine terms, we can strategically enhance our exposure on the Internet.

What about Cookies?

Cookies are small pieces of data that are transferred to your computer's hard drive through your Web browser from our Web Server. A cookie cannot read data from your hard disk or read cookie files that may have been created from other sites.

You can choose whether to accept cookies by changing the settings of your browser. Typically, by accessing the browser's help feature you can obtain information on how to prevent your browser from accepting all cookies or to notify you when a cookie is being sent. If you choose not to accept these cookies, your experience at our website and other websites may be diminished and some features may not work as intended.

Links to other websites

Our website may contain links to other websites of interest. Once you have used these links to leave our site, you should note that we do not have any control over other websites and cannot be responsible for the protection and privacy of any information that you provide. Those sites are not governed by this Privacy Policy, and we urge you to check with those websites to determine their privacy policy.

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